Members & open studio

Membership management that knows what's in the plan

Monthly fee, included kilos and studio hours belong to the same member. In WheelOwl they live in one place instead of three separate lists.

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Plans instead of spreadsheets

In a plan you set what a member pays per month and what's included, for example 5 kilos of firing and 20 hours of open studio. You assign each member a plan. From then on WheelOwl deducts from the allowance automatically with every firing.

Monthly price, firing quota and studio hours per plan
Minimum term per plan, with the end date on the member
The allowance is deducted at the firing, not at month end
Active or paused, without deleting the member

Guide: setting membership fees

Three plan cards fanned behind a measuring jug with kilo marks and an hourglass for studio hours

Open studio with QR check-in

Members check themselves in by QR code. The calendar shows you who was there and for how long.

QR self check-in
Calendar with bookable slots
Recurring slots
Capacity limits
Hours or visits per plan
Slot requests from members
Blockers for courses & holidays

QR-code stand in a workshop, a week grid with booked cells behind it, and a wheel to the side

Studio time, sold the way you sell it

Some plans include hours, others visits, some only certain weekdays. Whatever the plan doesn’t cover runs through a card or an hourly rate and lands on the monthly statement by itself.

Hours or visits per month or week
Time windows per plan, say Wednesday to Friday mornings
10-visit and hour cards, with the balance on the member
An hourly rate for anything the plan doesn’t cover

A workbench with a pottery wheel, a small clock and a partly punched 10-visit card

Clay, shelf, apron: all on the monthly statement

Sell a bag of clay or rent out a shelf, and you note it on the member. At month end it sits next to the fee, firing fees and studio time on the same statement.